This is the fifth in a series of blogs posts about my personal journey to putting a Board of Advisors together. To view all blog posts on our Board of Advisors please click here. 

I knew that if I expected my Board to be prepared, I had to be prepared.   I set a date for getting my Board package together, and worked backward to schedule time on my calendar to work on the agenda, timeline etc.

Having been raised in the south, all things important included food.  So I asked the board if they would be willing to come to town the night before, and have dinner at my home.  It seemed like the perfect way for four folks who had never met to get acquainted before getting down to business. I invited two of my senior team members and my husband.  My executive assistant, Lisa, scheduled caterers and planned the menu.

Now on to the Board package.  My goal for the first meeting was for the Board to really understand our business.  We have two complimentary, but different firms. They each have unique offerings.  I decided that our history was important, but we didn’t need to go over it in detail at the meeting, so I wrote an historical narrative for the Board package.  Like many firms, there is a history of our firm on our web site and while I started there, I added in the “warts and pimples” that are omitted for PR purposes. 

My biggest struggle with the agenda was that I had so many things I wanted to get input on.  And we only had four hours!  I started and stopped preparation for several topics past getting to know us and finally was able to contain myself.  There would be more meetings and I would have plenty of time to address issues as we moved along.

Two weeks ahead of our meeting, I mailed the Board package with our history, strategic plan, details on our service offerings and a brief on one other possible issue.